Here is the latest revision of Email Archiver - now ready for all users! This is now a standalone application, thanks to the FileMaker Pro 5.0 Developer Tools :-) You do not need to have any version of FileMaker Pro in order to use this application.
In this version, I have added one more layout for those who import email messages from the mailing lists. These emails tend to be quite long, and may be difficult to read in the normal email message field
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Back to the Email Archiver
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--- Data View Messages ---
Text Blocker Message
Created/Modified Message
Value List Message
Form Replies Message
Arrow Navigation Message
View List Message
Find It Message
Sort Message
All Message
New Message
Stopwatch Message
TrashCan Message
Paste Message
Archives Message
Email Viewer Message
--- Form Reply Messages ---
Back Button Message
CopyGuy Message
Form Reply Text Message
--- Email Viewer Messages ---
Portal Text Window Mesage
Quick Link Message
Name Window Message
--- Email Archive Messages ---
Data View Icon Message
List View Message
Find It Power Search Message
New Record Message
View Replies Message
cord Message
ssage
I Data View
First Name
A Last Name
Email Address
Notes
Form RepliesT
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Find It Message
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lUse this button to search for specific records in the database. When you click it, all the fields will empty so you can enter the date, name, email address, etc. Press the Enter or Return Key after you have entered your search criteria.
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Toggle and Zoom
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Value List Message
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This List can be changed and/or added to. You must first create a new record, then the Category Name that you type in here will be automatically added to the List for future use. Just click in the box as you would any other field.
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--- Data View Messages ---
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Form Replies Message
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This Button will take you to the Form Replies layout, where you can write, edit, or copy the Form Replies you would like to use with your email.
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View List Message
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<This Button will take you to the List of all the records you have in the Data View database so far. There you will see them with the Date, Name, and Email Address, and there you can Sort them in a multitude of ways.
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Arrow Navigation Message
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Of course these arrow buttons allow you to navigate through the records one at a time - the end buttons will jump you to the first or last record.
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Sort Message
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This Button will sort all the records with the most current as the first.
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All Message
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This Button will restore all the records. When you run a find, only certain records become visible - use this button to make all the records visible again.
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New Message
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This Button will create a new record. If you want this record to relate directly to a set of email messages and replies in the Archives, you must enter the first and last names EXACTLY as they appear in the Archives.
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Stopwatch Message
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If you click on the Stopwatch, the current date and time will be entered automatically into the Notes window - you can use this to help keep track of your Notes.
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TrashCan Message
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Clicking on the Trash Can will bring up a Delete Record dialog box. Choosing Delete will only delete the record currently in your window.
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Paste Message
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This little Button will paste whatever is on the System's ClipBoard directly into the Email Address window. If you have a bad short term memory - as I do :-) - use this to copy the matching email address from the Archives and paste it in.
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Archives Message
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Use this Button to go to the Email Archives. As long as you have a matching Name in both the Data Viewer and the Archives, this Button will take you directly to that person's most current entry in the Archives.
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Email Viewer Message
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""oUse this Button to go to the Email Viewer. There you can scroll through the messages and replies that you have in the Archives, without having to go to the Archives file itself.
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Text Blocker Message
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Cancel.
Enter your Data in any of these fields. Don't forget that you can use the TAB Key to move from one field to the next.
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Back to the Email Archiver
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Created/Modified Message
Cancel
These fields are automatically filled as you work with the database, creating and modifying records. They provide a quick date and time reference for each record.
--- Form Reply Messages ---
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Back Button Message
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This Button will take you Back to the main Data View layout.
Back to Page 1
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which you need HELP
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CopyGuy Message
Cancel
?This Button will select the whole Form Reply field and Copy it onto the System clipboard. Once it is there, you can go to the Archives and paste it in, or go to your email program and paste it in there.
Form Reply Text Message
Cancel
Enter your Form Replies here. You can make them as long or as short as you like.
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--- Email Viewer Messages ---
MessageM
ReplyT
Email ViewerW)Click on the Item for
which you need HELPX
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Previous
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Portal Text Window Mesage
Cancel
Here are the windows - actually Portals - that allow you to view the messages and replies in your Archives without actually having to go there. The inner scroll bar works on the message, the outer scroll bar carries you to the next archived record.
Quick Link Message
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*This is a Quick Link Button that will take you directly to the archived message in the Archives file that matches the one appearing in the portal window.
Name Window Message
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Deve
Cancel
The Name of the author of the current message will appear here.
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--- Email Archive Messages ---
Data View Icon Message
Cancel
This Button will take you back to the Data View file.
List View Message
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Records
Delete Al
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Replace
Relookup
t/Export
Import Picture
Import This Button will not only take you to The Board (actually 4 clipboards within the database itself), it will also copy to The Board whatever you have on the System clipboard. Use this to bring an email message into the Archive so you can work with it.
List View Message
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Opener
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Find It Power Search Message
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This Button will take you to a layout where you can perform a search by Date Range, or an incredibly powerful text search on any field in the archives (this one developed by Matt Petrowsky - very cool!). All will be explained there.
New Record Message
Cancel
This Button will create a new record. If you want this record to relate directly to the person and email address in the Data View file, you must enter the first and last names EXACTLY as they appear there.
View Replies Message
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This Button will take you to the List of all the records you have archived so far. There you will see them by Name, Subject, Reply Subject, and Date.
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Send Message Message
Cancel
Use this to select the recipient of a New Message you wish to create in your Email Application. You will be asked to choose the recipient from the List that will pop out below, then you need to choose CONTINUE. Make sure your Email Application is open.
To: Button Message
o select the recipient of a New Message you wish to create in your Email Application. You will be asked to choose the recipient from the List that will pop out below, then you need to choose CONTINUE. Make sure your Email Application is open.
Paper Airplane Message
Cancel
Clicking on the Arrow here will open up the Reply section wherein you can view, edit, or write a reply to coordinate and archive with the message and subject above it.
Cancel
A Value List containing all the email addresses in your database will drop down here when you choose to send a new message by clicking on the envelope above. Pick an address and choose CONTINUE.
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Go to Page 5
Hide Replies Message
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This Button will Paste into the Reply Text Box whatever you have chosen to copy from The Board.
Hide Replies Message
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Send Reply Message
Cancel
Click here when you are ready to send your reply. The appropriate send-to email address will be automatically copied and plugged in. Make sure your Email application is open so the data has a place to go!
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Back to Archives Arrow Message
Cancel
Clicking on this Arrow will take you back to the main Archives window, where you can choose to paste in whatever you have copied from The Board.
Copy Selection Message
Cancel
Clicking on the Arrow here will close the Reply section and return you to the Message section only.
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Click this Copy-In Icon to Paste a copy of your message above into the Reply Text window. You can then change the color of the text and add your Reply below it if you wish.
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When you first come to The Board, data that you have copied will appear in one of the 4 windows (only 2 are shown here). Click on this Button to copy text that you have manually highlighted in one of the 4 windows.
The Board Text Blocker Message
Cancel
TClicking on the shredder icon will delete any text that appears in all 4 of the windows. NO records will be deleted, just in case you were worried....
The Board Text Blocker Message
Go to Page 1
Back to Page 0
EXPORT Button Message
Cancel
You need to use this button after you Import your Email from your email client. This button will start the process of moving the Names and Email Addresses to the Data View file for easy reference.
IMPORT Button Message
Cancel
You need to use this button AFTER you have used the "EXPORT" button in the Archives. This will bring the Names and Email Addresses into the Data View file, so you can send messages and use the Email Viewer.
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Email Archiver
5/5/2000
Email Archiver 1.8
Here is the latest revision of Email Archiver - for users of FileMaker Pro 5.0 only.
In this version, I have added one more layout for those who import email messages from the mailing lists. These emails tend to be quite long, and may be difficult to read in the normal email message field (at least I found it to be so). By clicking on the new button called "Mail List," you will go to a different layout that is larger and contains the same email message fie
Trash. If you wish to restore these to your InBox or OutBox, open the Trash mailbox, select the email, then transfer it back.
6) Once your email is in the Archives, you need to use the "Export" button in the Archives file, then the
Import
button in the Data View file, to update the Data View file with one record (name, email address) for each individual. This will run automatically when
you use the buttons - but it is very important to do this step if you wish to send Replies from within the Archives file, because the email address of the recipient will be taken from the Data View file.
That's about it! It is not that hard to do, though there is a learning curve. Another new feature is the ability to set Categories for your imported email all at once, rather than having to change the Category on each record one at a time. You can even set a New Category if you wish (
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ppear in the Eudora window). Now go back to Email Archiver.
3) Drop down the Script Menu at the top of your screen. Choose the script that matches your needs (1 message, All, Inbox or Outbox). Click on it.
4) Messages will appear through which you can confirm your choices. Relax and wait!
5) Be aware that the impo
derin
han having to change the Category on each record one at a time. You can even set a New Category if you wish (check the Script Menu).
There is also a quick-launch button in the Archives file that will open your browser and take you straight to the web address you have typed in or pasted into the address window there. This will make it easier when you get an email about some new site that you would like to see right away. You do need to have Internet Config 1.1 or above ready to go.
f you like the application and wish to register your copy, you have two ways to do so. You could send me an email requesting my mailing address, then send a check or money order. Or you can register online with a credit card at kagi.com. Here are the addresses:
tim@belimah.com (email)
http://order.kagi.com/?UVO (online order page)
The price is $25.00, and, of course, the online ordering will be faster. Please take note that IF you create more than the 50 RECORD limit, you will
Cancel.
Data will automatically fill these fields when you Import messages from your Email client. Don't forget that you can assign a category to each message.
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Here you can type in or paste in a web address, then click on the little globe to go straight there. If you get an email about some cool new site or product, you're only a button click away!
Check Spelling Message
Cancel
Click here the check the spelling of the text in your Message Text window.
Check Spelling Reply
Cancel
Click here the check the spelling of the text in your Reply Text window.
Copy in Message for Replies
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e when you run the import so that all these emails can be quickly identified in a Search should you need to isolate them later. Eudora Pro users, for the dates to import correctly you MUST have your Mac's system clock set to "Show Century" (in Date & Time Control Panel), and you must set the Date Display preferences within Eudora to "Age-Sensitive."
To begin any import, please use the Script Menu at the top of the screen (under "Script") - here you will find the steps for importing your
email. A number of messages will appear that will help guide you through the process. There is a 50 Record limit before you need to register - this should be enough to test it out (if you import more than 50 records, the Email Archiver will ask you for a password the next time you launch it).
Please, please be aware that the mass import feature will move your selected messages to the Trash as it steps through the script (the folder "Deleted Items" in Outlook Express or the "Trash" in Eu
ld, but with a larger font size. This will make it easier to read through the mailing list emails.
Of course you still have the ability to utilize Email Archiver in combination with the dbMailer Pro plugin and database package. Go to http://www.datamailcorp.com to download a free demo version of dbMailer. With it, you can export email from Email Archiver and import that email into the dbMailer database, where you can send replies directly from within FileMaker Pro - there is no need fo
r an email client!
You can also remove and save your attachments from your Outlook Express email messages before you import those messages into the Email Archiver! This is a great way to clear out the old email and retain all the attachments that you need to keep.
Email Archiver 1.8 supports the mass import of email messages from any folder designated by you in Outlook Express 5.0, or mailbox in Eudora Pro. The name of the folder or mailbox will be automatically set as the Category nam
dora). You must remember this if you have your email client configured to empty the trash when you quit!! If you wish to restore these to your InBox or OutBox or other folder, open the Trash mailbox, select the email(s), then transfer them back.
Once your email is in the Archives, you should use the "Export" button in the Archives file, then the
Import
button in the Data View file, to update the Data View file with one record (name, email address) for each individual. This will run a
utomatically when you use the buttons - but it is very important to do this step if you wish to send Replies from within the Archives file, because the email address of the recipient will be taken from the Data View file.
That's about it! It is not that hard to do, though there is a learning curve. Take your time and play around with it, and soon it will all make sense....
Don't forget about the feature that will allow you to set Categories for your imported email all at once, rather t
not be able to open the application the next time you launch it. At least not until you register.
Please don't hesitate to email me with questions or suggestions - or compliments :-)
Thanks for your support!
All the Best,
Tim Woodruff
http://www.belimah.com
tachments from your Outlook Express email messages before you import those messages into the Email Archiver! This is a great way to clear out the old email and retain all the attachments that you need to keep.
Email Archiver 1.8 supports the mass import of email me
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